Terms of Service
Last Updated: October 13, 2026
1. Introduction & Legal Entity
Coral Orbit Studio is the independent digital practice and trading name of Tavia Gilbert, operating as a freelance creative and sole trader. By submitting a project brief or paying a deposit, you are entering into an agreement with Tavia Gilbert.
2. Communication & Project Intake
To protect development time and ensure high-quality output, Coral Orbit Studio operates on an asynchronous communication model. Project requirements must be submitted via the Secure Transmission form or a written project brief. All necessary assets (branding, Figma files, copy) must be provided before the development timeline officially begins.
3. Payments & The Deposit System
All projects begin with a 50% deposit that secures your slot in the studio's schedule; nothing starts until it clears. Payments are securely processed via Stripe. The remaining 50% is invoiced six months after launch. If you're not happy with the outcome, tell me within 14 days and I'll fix it, or waive the balance. If I miss the target I agreed with you in writing, the balance is waived. Deliverables and code handoff are released at launch.
4. The Coral Orbit Guarantee (Refund Policy)
Frictionless builds, zero corporate runaround. If you're not satisfied after the initial prototype phase, you may cancel the project and recover 20% of your deposit. Once the project moves past prototype approval, the deposit becomes non-refundable to cover the time and architectural work already invested, but the balance stays covered by the guarantee above.
5. Revisions & Scope Creep
Projects are built strictly to the specifications outlined in the initial brief. Minor tweaks during the prototype phase are expected, but any major feature additions, layout redesigns, or scope expansions requested after the brief is approved will be subject to additional billing.
6. Copyright & Code Ownership
Full ownership and copyright of the final website or application transfer to you at launch, once the project is delivered. The balance invoice is a separate obligation and does not affect your ownership. Coral Orbit Studio retains the right to display the completed work in the studio portfolio, The Archive, and promotional materials.
7. Play Store Apps & Beta Testing
By submitting your email address to request early access or clearance for my Play Store applications, you agree to share your email with Coral Orbit Studio. This information is used exclusively to facilitate beta testing, gather feedback, and help make these applications live on the platform. For more details on how I protect and manage your data, please read my Privacy Policy.
8. Abandoned Projects
If a client fails to respond to communication or provide necessary feedback for more than 14 consecutive days without prior notice, the project will be considered abandoned. Work will cease, and any deposits paid will be forfeited.